README

Organizational Structure Policy

Document Control Information

• Document Title: Organizational Structure Policy
• Version: 1.0
• Effective Date: 01 May 2025
• Document Owner: Direktur Organisasi
• Approved By: Board of Directors

1. Purpose and Scope

1.1 Purpose

This policy establishes the organizational structure, governance framework, and operational relationship between PT Inovasi Teknologi Pembelajaran (the “Company”) and its non-profit research division, Teknologi Pendidikan ID (“EDTECH-ID”). It provides clarity on roles, responsibilities, decision-making authority, and reporting relationships to ensure both entities fulfill their respective missions while maintaining appropriate boundaries.

1.2 Scope

This policy applies to all operations, governance activities, and personnel associated with PT Inovasi Teknologi Pembelajaran and EDTECH-ID. It serves as the foundational document that guides the development of all other organizational policies and procedures.

2. Legal and Organizational Framework

2.1 Legal Structure

PT Inovasi Teknologi Pembelajaran is a limited liability company established under Indonesian law. EDTECH-ID operates as a non-profit research division within the Company’s legal structure but maintains operational independence in research activities and governance.

2.2 Mission Statements

• PT Inovasi Teknologi Pembelajaran: To become a center for study, development, expansion and dissemination of knowledge in the fields of education and social humanities.
• EDTECH-ID: To advance educational technology through the application and development of theories, studies, and research to facilitate learning and improve human learning performance.

2.3 Organizational Relationship

EDTECH-ID functions as a semi-autonomous division that:

• Operates under the legal and financial umbrella of PT Inovasi Teknologi Pembelajaran
• Maintains independent research agenda and governance
• Adheres to non-profit principles in its operations
• Collaborates with but remains distinct from the Company’s profit-generating activities

3. Governance Structure

3.1 Board of Directors

• Serves as the ultimate governing body for PT Inovasi Teknologi Pembelajaran
• Consists of 1 (one) members appointed according to Company bylaws
• Responsibilities include:
  • Approving company-wide strategic plans and policies
  • Ensuring financial sustainability of the overall organization
  • Overseeing corporate compliance and risk management
  • Appointing and evaluating the CEO

3.2 EDTECH-ID Advisory Committee

• Serves as the primary governance body for EDTECH-ID
• Consists of 5 (five) members including:
  • At least 3 (three) independent members with research/academic backgrounds
  • Two (2) representatives from PT Inovasi Teknologi Pembelajaran
  • Director of EDTECH-ID (ex-officio)
• Responsibilities include:
  • Guiding EDTECH-ID research agenda and priorities
  • Reviewing research integrity and ethics
  • Advising on grant applications and partnerships
  • Monitoring adherence to non-profit principles

3.3 Executive Leadership

• CEO of PT Inovasi Teknologi Pembelajaran
  • Ultimate authority over Company operations
  • Accountable to Board of Directors
  • Ensures alignment between Company and EDTECH-ID while respecting boundaries
• Directors of EDTECH-ID
  • Primary authority over EDTECH-ID operations
  • Reports to CEO for administrative matters
  • Reports to Advisory Committee for research direction and integrity
  • Accountable for fulfilling EDTECH-ID’s non-profit mission

3.4 Decision-Making Authority

• Board-Level Decisions
  • Overall organizational strategy
  • Major financial commitments
  • Establishment of new divisions or entities
  • Appointment of executive leadership
• EDTECH-ID Advisory Committee Decisions
  • Research priorities and agenda
  • Research integrity standards
  • Grant application approvals
  • Research partnerships
• CEO Decisions
  • Company operations and management
  • Resource allocation (with input from Directors for EDTECH-ID resources)
  • Performance management of executive team
  • Implementation of Board directives
• EDTECH-ID Director Decisions
  • Research project management
  • EDTECH-ID staffing and team structure
  • Day-to-day research operations
  • Implementation of Advisory Committee directives

4. Operational Structure

4.1 Departmental Structure

• PT Inovasi Teknologi Pembelajaran
  • Business Development Department
  • Marketing and Financial Department
  • Subsidiary Units & Division
• EDTECH-ID
  • Direktorat Program Akademik dan Kependidikan
  • Direktorat Inovasi, Komunikasi dan Kerjasama

4.2 Shared Services

The following services may be shared between entities with appropriate cost allocation:

• Administrative support
• Facilities management
• Information technology
• Financial services
• Human resources support

4.3 Physical and Digital Separation

• Designated physical spaces for EDTECH-ID operations where feasible
• Separate digital workspaces and access controls
• Distinct branding and communication channels
• Separate documentation systems for research activities

5. Personnel Policies

5.1 Employment Classification

• Staff shall be classified as either:
  • PT Inovasi employees (commercial operations)
  • EDTECH-ID staff (research operations)
  • Shared personnel (with documented time allocation)

5.2 Dual Role Management

• Staff serving both entities shall:
  • Have clearly defined role descriptions for each function
  • Maintain time records documenting activities by entity
  • Have performance evaluated separately for each role
  • Receive appropriate training on managing role boundaries

5.3 Reporting Relationships

• Clear reporting lines shall be established for all positions
• Dual-reporting relationships shall be documented
• Conflict resolution procedures shall be defined for reporting conflicts
• Regular review of reporting effectiveness shall be conducted

5.4 Compensation and Benefits

• Compensation shall be appropriate for each role
• Time allocation shall be considered in compensation decisions
• Benefits shall be consistent across the organization
• Performance evaluation shall recognize contributions to both entities

6. Strategic Planning and Coordination

6.1 Integrated Strategic Planning

• Company-wide strategic plan developed every 2 (two) years
• EDTECH-ID research strategy developed in alignment with company strategy
• Annual operational plans for each entity
• Regular strategic alignment reviews

6.2 Coordination Mechanisms

• Monthly executive coordination meetings
• Quarterly strategic alignment reviews
• Annual integrated planning session
• Formal communication protocols between entities

6.3 Performance Metrics

• Entity-specific key performance indicators
• Organizational health metrics
• Collaboration effectiveness measures
• Mission fulfillment metrics

7. Knowledge and Resource Sharing

7.1 Knowledge Transfer Principles

• Research findings shall be openly accessible per Open Access Policy
• Commercial applications shall respect research integrity
• Innovation pathways shall be documented
• Intellectual property shall be managed per IP Policy

7.2 Resource Sharing Guidelines

• Equipment and facilities sharing shall be documented
• Usage tracking shall enable appropriate cost allocation
• Scheduling systems shall ensure equitable access
• Resource investments shall consider both entities’ needs

7.3 Collaboration Projects

• Formal project charters for joint initiatives
• Clear roles and contributions from each entity
• Documented objectives and success metrics
• Regular progress reviews and assessments

8. Communication and Branding

8.1 External Communications

• Distinct branding for each entity
• Clear attribution in joint communications
• Transparent disclosure of organizational relationship
• Consistent messaging about organizational structure

8.2 Internal Communications

• Regular updates on both entities’ activities
• Clear identification of communication source
• Appropriate information sharing and confidentiality
• Mechanisms for cross-entity information exchange

8.3 Digital Presence

• Separate but linked websites
• Distinct social media accounts where appropriate
• Cross-referencing of related content
• Consistent presentation of organizational relationship

9. Conflict Resolution and Boundary Management

9.1 Conflict Identification

• Definition of potential conflict areas
• Early warning indicators
• Reporting mechanisms for perceived boundaries issues
• Regular boundary management reviews

9.2 Resolution Processes

• Tiered resolution approach:
  • Direct resolution between parties
  • Executive intervention
  • Board/Advisory Committee resolution
• Documentation of conflicts and resolutions
• Lessons learned process

9.3 Policy Conflicts

• Hierarchy of policy application
• Process for resolving policy contradictions
• Emergency decision-making protocol
• Policy amendment procedure

10. Compliance and Review

10.1 Compliance Responsibilities

• Board oversight of structural compliance
• Management responsibility for implementation
• Individual responsibility for boundary respect
• Integrated compliance reporting

10.2 Structure Review Process

• Annual review of organizational structure effectiveness
• Stakeholder feedback collection
• Assessment against best practices
• Adaptation to changing regulatory environment

10.3 Policy Updates

• Regular review cycle for this policy
• Change management process
• Communication of structural changes
• Training on revised structures and processes

Approval

This policy has been approved by:

Rengga Prakoso Nugroho Direktur Organisasi 01 May 2025