README

EDTECH-ID Funding Policy for International Research Excellence

Document Control Information

Document Title: EDTECH-ID Funding Policy
Version: 1.0
Effective Date: 01 May 2025
Document Owner: Direktorat Program Akademik dan Kependidikan
Approved By: EDTECH-ID Advisory Committee

1. Purpose and Scope

1.1 Purpose

This policy establishes comprehensive funding standards, procedures, and governance mechanisms for Teknologi Pendidikan ID (EDTECH-ID) to achieve international recognition as a leading educational technology research institute. It ensures transparent, ethical, and strategic allocation of resources while maintaining strict financial separation from PT Inovasi Teknologi Pembelajaran and upholding the highest standards of research integrity.

1.2 Scope

This policy applies to all funding activities involving:

Internal EDTECH-ID research staff
External researchers and collaborators
Visiting researchers and scholars
Postdoctoral fellows and early-career researchers
International collaborative partnerships
Grant applications, awards, and management
Resource allocation and financial oversight

1.3 Strategic Objectives

Establish EDTECH-ID as a globally recognized research institution
Attract world-class researchers and foster international collaboration
Maintain complete financial independence and transparency
Ensure all research outputs adhere to open access principles
Build sustainable funding portfolio for long-term research excellence

2. Governance and Oversight Structure

2.1 EDTECH-ID Research Funding Committee

Composition:

Chair: Director of EDTECH-ID
Three (3) external international academic experts
Two (2) EDTECH-ID senior researchers
One (1) financial compliance officer
One (1) research integrity representative

Responsibilities:

Review and approve all funding applications above IDR 8 miliar (approximately $500 USD)
Establish funding priorities aligned with EDTECH-ID mission
Monitor compliance with international funding standards
Oversee strategic funding portfolio development
Ensure adherence to financial separation policies

2.2 International Advisory Panel

Composition:

Five (5) distinguished international researchers in educational technology
Two (2) representatives from major funding agencies
One (1) open science advocacy expert

Responsibilities:

Provide strategic guidance on international funding opportunities
Review major grant applications for international competitiveness
Advise on global research trends and priority areas
Support international partnership development

2.3 Financial Oversight and Audit

Independent Financial Auditor: Annual external audit of all funding activities
Compliance Monitor: Quarterly review of financial separation adherence
Research Ethics Committee: Ongoing oversight of ethical compliance in funded research

3. Open Access and Financial Transparency Commitments

3.1 Mandatory Open Access Requirements

Publications:

All funded research must result in open access publications within 12 months
EDTECH-ID covers all Article Processing Charges (APCs) for quality open access journals
Preprints must be deposited in recognized international repositories
Publications must use Creative Commons CC BY or CC BY-SA licenses

Data and Code:

All research data must be deposited in FAIR-compliant repositories within 6 months of collection
Software and computational tools must be released under OSI-approved open source licenses
Research protocols and methodologies must be publicly documented
Failure to comply with open access requirements results in funding suspension

3.2 Financial Transparency Standards

Public Disclosure:

Annual publication of complete funding portfolio with source attribution
Quarterly financial reports available on EDTECH-ID website
Real-time dashboard showing current funding status and expenditures
Detailed cost allocation methodologies publicly documented

Funding Source Disclosure:

All funding sources above IDR 3 Miliar (approx. $200 USD) publicly disclosed
Anonymous donations above IDR 5 Miliar (approx. $300 USD) not accepted
Conflict of interest declarations for all funding decisions
Regular reporting to international transparency initiatives

4. Financial Separation and Independence

4.1 Strict Separation from PT Inovasi Teknologi Pembelajaran

Prohibited Funding Sources:

Direct operational funding from PT Inovasi Teknologi Pembelajaran beyond initial seed funding
Any funding that creates commercial obligations or constraints on research
Sources that could compromise research independence or integrity
Anonymous corporate donations that cannot be verified for independence

Independent Financial Management:

Dedicated banking accounts separate from PT Inovasi operations
Independent financial management systems and controls
Separate procurement and expense approval processes
Distinct audit trails for all EDTECH-ID financial activities

4.2 Firewall Mechanisms

Governance Separation:

EDTECH-ID Advisory Committee operates independently from PT Inovasi board
Research funding decisions made without PT Inovasi input or approval
Independent legal counsel for major funding agreements
Separate intellectual property management for research outputs

Operational Independence:

Dedicated physical and virtual research spaces
Independent communication channels and branding
Separate staff performance evaluation and compensation systems
Autonomous research agenda setting and priority establishment

5. Funding Categories and Eligibility

5.1 Internal Research Grants

EDTECH-ID Core Research Grants

Amount: IDR 2000K - 10000K per project
Duration: 1-3 years
Eligibility: EDTECH-ID staff researchers
Focus: Strategic research priorities aligned with institutional mission
Requirements: Detailed research plan, ethics approval, open access commitment

Early Career Researcher Awards

Amount: IDR 1000K - 5000K USD
Duration: 1-2 years
Eligibility: Researchers within 5 years of PhD
Focus: Innovative educational technology research
Requirements: Mentorship plan, career development component

5.2 External Researcher Support

International Collaboration Grants

Amount: IDR 5000K - 10000K USD
Duration: 1-4 years
Eligibility: External researchers with EDTECH-ID collaboration
Focus: Joint research projects with international impact
Requirements: Formal collaboration agreement, shared resources commitment

Visiting Scholar Fellowships

Amount: IDR 2000K - 5000K USD per month
Duration: 3-12 months
Eligibility: Established researchers from international institutions
Focus: Knowledge exchange and collaborative research
Requirements: Host researcher agreement, deliverables plan

5.3 Postdoctoral and Early Career Support

EDTECH-ID Postdoctoral Fellowships

Amount: IDR 2000K - 5000K USD annually
Duration: 2-3 years
Eligibility: Recent PhD graduates (within 3 years)
Focus: Advanced research in educational technology
Requirements: Mentor assignment, research plan, career development activities

International Postdoc Exchange Program

Amount: IDR 2000K - 5000K USD annually
Duration: 1-2 years
Eligibility: International postdocs for Indonesia placement or Indonesian postdocs for international placement
Focus: Cross-cultural research collaboration
Requirements: Host institution agreement, research exchange plan

5.4 Collaborative Research Support

Multi-Institutional Partnership Grants

Amount: IDR 5000K - 10000K USD
Duration: 2-5 years
Eligibility: Partnerships with 3+ international institutions
Focus: Large-scale educational technology research
Requirements: Formal partnership agreements, shared governance structure

Global South Research Initiative

Amount: IDR 10000K - 15000K USD
Duration: 2-4 years
Eligibility: Collaborations with researchers from developing countries
Focus: Educational technology for development contexts
Requirements: Capacity building component, local impact demonstration

6. Application and Selection Process

6.1 Application Requirements

Standard Documentation:

Detailed research proposal with methodology and timeline
Budget justification with cost allocation transparency
Ethical approval from relevant review boards
Open access compliance plan
Conflict of interest disclosure
Letters of support from collaborators or host institutions

International Applicants Additional Requirements:

Visa and work authorization documentation
Language proficiency certification where applicable
Cultural integration and support needs assessment
Emergency contact and insurance information

6.2 Review Process

Stage 1: Administrative Review (1 week)

Completeness check of application materials
Eligibility verification
Conflict of interest screening
Financial feasibility assessment

Stage 2: Scientific Review (4 weeks)

International peer review by minimum 3 experts
Research quality and innovation assessment
Methodological rigor evaluation
Potential impact analysis

Stage 3: Committee Decision (2 weeks)

EDTECH-ID Research Funding Committee review
Budget and resource allocation consideration
Strategic alignment assessment
Final funding decision

6.3 Selection Criteria

Scientific Excellence (40%)

Originality and innovation of research approach
Methodological rigor and feasibility
Contribution to educational technology knowledge
Quality of preliminary work or foundation

Impact and Significance (30%)

Potential for advancing educational practice
International collaboration and knowledge exchange
Open science contribution and accessibility
Long-term research program development

Researcher Qualifications (20%)

Track record and expertise relevant to project
Capacity to complete proposed research
Commitment to open access and research integrity
Potential for international collaboration

Institutional Fit and Resources (10%)

Alignment with EDTECH-ID strategic priorities
Availability of necessary resources and support
Potential for building institutional capacity
Sustainability and long-term impact

7. Financial Management and Compliance

7.1 Budget Management Standards

Cost Categories:

Personnel: Salaries, benefits, and stipends
Equipment: Research instruments and technology
Travel: Domestic and international research-related travel
Supplies: Research materials and consumables
Publication: Open access fees and dissemination costs
Indirect Costs: Administrative support (maximum 15% of direct costs)

Budget Modifications:

Minor changes (<10% budget reallocation): PI approval required
Major changes (>10% or category changes): Committee approval required
Budget extensions: Formal request with justification required
No-cost extensions: Available for up to 12 months with approval

7.2 Financial Reporting Requirements

Regular Reporting:

Monthly expenditure reports for grants >$50,000 USD
Quarterly reports for all active grants
Annual comprehensive financial and progress reports
Final financial reconciliation within 60 days of project completion

Audit and Compliance:

Random financial audits of 10% of active grants annually
Mandatory audit for any irregularities or concerns
Compliance verification for all cost allocations
External audit of total funding portfolio annually

7.3 Cost Allocation and Transparency

Direct Cost Assignment:

Personnel time based on documented effort reporting
Equipment assigned to specific projects or shared proportionally
Travel costs directly attributed to relevant research
Supplies tracked through procurement and inventory systems

Shared Cost Allocation:

Facilities costs allocated by space utilization
Administrative support based on documented service levels
Technology and IT support proportional to usage
Library and information services by researcher utilization

8. International Partnership and Collaboration Framework

8.1 Strategic International Partnerships

Tier 1 Partner Institutions:

Formal MOUs with leading international research universities
Joint funding applications and shared resource commitments
Regular researcher exchange programs
Collaborative PhD and postdoc supervision

Tier 2 Collaborative Networks:

Participation in international research consortiums
Multi-institutional grant applications
Shared conference and workshop organization
Joint publication and dissemination activities

8.2 Global Funding Integration

International Funding Agency Alignment:

Compliance with major international funding standards (EU Horizon Europe, NSF, etc.)
Participation in global research infrastructure initiatives
Alignment with UN Sustainable Development Goals
Integration with international open science frameworks

Cross-Border Financial Management:

Currency risk management for international payments
Compliance with international tax and financial regulations
Transfer pricing documentation for international collaborations
Anti-money laundering and sanctions compliance

8.3 Knowledge Exchange and Capacity Building

Outbound Programs:

EDTECH-ID researchers to international institutions
Conference presentation and workshop leadership support
International sabbatical and research leave programs
Global research network participation

Inbound Programs:

International visiting researcher hosting
Collaborative research project facilitation
Cross-cultural research methodology exchange
International student and postdoc mentorship

9. Performance Monitoring and Evaluation

9.1 Research Output Metrics

Publication Impact:

Number of open access publications per funded project
Citation impact and international visibility
Altmetric scores and public engagement indicators
Repository downloads and data usage statistics

Collaboration Effectiveness:

Number and quality of international partnerships
Cross-institutional publication collaborations
Joint grant applications and success rates
Researcher mobility and exchange outcomes

9.2 Financial Performance Indicators

Funding Portfolio Health:

Diversification across funding sources and types
Success rates for competitive grant applications
Cost-effectiveness of research investments
Return on investment for capacity building activities

Operational Efficiency:

Administrative cost ratios and overhead management
Time from application to funding decision
Grant utilization rates and budget adherence
Audit findings and compliance performance

9.3 Institutional Impact Assessment

International Recognition:

Institutional rankings and reputation assessments
Invited presentations and leadership roles
Awards and recognition for research excellence
Media coverage and public engagement

Research Ecosystem Development:

Early career researcher career progression
Alumni success in international research positions
Institutional partnerships and network growth
Innovation and technology transfer outcomes

10. Compliance and Risk Management

10.1 Regulatory Compliance

Indonesian Legal Requirements:

Non-profit organization compliance
Tax obligations and reporting
Employment law adherence for international staff
Foreign collaboration regulations

International Standards:

Research ethics and human subjects protection
Data protection and privacy regulations (GDPR, etc.)
Export control and technology transfer restrictions
International sanctions and embargo compliance

10.2 Risk Assessment and Mitigation

Financial Risks:

Currency fluctuation impact on international collaborations
Funding source concentration and diversification needs
Budget overrun and cost control mechanisms
Economic disruption contingency planning

Operational Risks:

Researcher visa and immigration challenges
International travel and safety considerations
Technology transfer and intellectual property protection
Cultural and communication barriers in collaboration

10.3 Quality Assurance

Research Integrity:

Mandatory research ethics training for all funded researchers
Regular integrity audits and compliance monitoring
Misconduct investigation and reporting procedures
Transparent correction and retraction policies

Financial Integrity:

Segregation of duties in financial management
Regular internal controls assessment
Fraud prevention and detection systems
Whistleblower protection and reporting mechanisms

11. Implementation Timeline and Resource Requirements

11.1 Phased Implementation

Phase 1 (Months 1-6): Foundation Building

Establish governance structures and committees
Develop application and review systems
Create financial management infrastructure
Launch first round of internal grant competitions

Phase 2 (Months 7-18): International Expansion

Initiate visiting researcher and postdoc programs
Establish international partnership agreements
Launch collaborative research grant programs
Begin major international funding applications

Phase 3 (Months 19-36): Full Operation and Optimization

Achieve target funding portfolio diversification
Complete first cohort of international programs
Conduct comprehensive impact assessment
Refine policies based on operational experience

11.2 Resource Allocation

Personnel Requirements:

Research Funding Program Manager (full-time)
International Collaboration Coordinator (full-time)
Financial Compliance Specialist (full-time)
Administrative Support Staff (2 full-time equivalents)

Infrastructure Investments:

Grant management information system
Financial tracking and reporting software
International payment and banking systems
Collaborative research technology platforms

Operating Budget:

Annual grants program: $2,000,000 USD minimum
Administrative costs: Maximum 15% of total funding
Infrastructure and technology: $200,000 USD annually
International travel and exchange: $300,000 USD annually

12. Policy Review and Continuous Improvement

12.1 Regular Review Process

Annual Policy Review:

Comprehensive assessment of policy effectiveness
Stakeholder feedback collection and analysis
Benchmarking against international best practices
Updates to reflect regulatory and strategic changes

Triennial External Review:

Independent evaluation by international experts
Comprehensive assessment of funding program impact
Recommendations for strategic improvements
Public reporting of review findings and responses

12.2 Adaptive Management

Performance-Based Adjustments:

Funding allocation modifications based on success metrics
Program design improvements based on participant feedback
Process streamlining to enhance efficiency
Strategic priority updates to reflect emerging needs

International Standards Alignment:

Regular comparison with global funding agency practices
Adoption of emerging best practices in research funding
Integration of new international compliance requirements
Participation in global research funding networks

13.1 Equity and Inclusion

Diversity Commitments:

Target minimum 40% female representation in funded researchers
Priority for researchers from underrepresented countries and regions
Accommodation support for researchers with disabilities
Cultural sensitivity training for international collaborations

Bias Mitigation:

Blind review processes where feasible
Diverse review panel composition
Bias awareness training for all reviewers
Regular assessment of funding distribution equity

13.2 Environmental Responsibility

Sustainable Research Practices:

Carbon offset programs for international travel
Preference for virtual collaboration technologies
Environmental impact assessment for large projects
Integration of sustainability principles in research design

Global Development Impact:

Priority for research addressing global development challenges
Capacity building focus in developing country partnerships
Knowledge transfer and technology sharing commitments
Long-term sustainability planning for international collaborations

Contact Information

Subdirektorat Penguatan Riset dan Publikasi Email: research@teknologipendidikan.or.id

Approval

This policy has been approved by:

Rengga Prakoso Nugroho Direktur Organisasi EDTECH-ID [Date: 01 May 2025]

EDTECH-ID Advisory Committee [Date: 01 May 2025]

This policy is effective as of May 1, 2025, and will be reviewed annually to ensure continued alignment with international best practices and institutional objectives. All previous funding policies are superseded by this comprehensive framework.